First please install and activate The Event Calendar plugin before you proceed. Once you get required plugins installed. Please follow below steps.
This is actually really easy. Let’s start in the WordPress dashboard – you should be able to find a menu entry called Events and, if you click on it, you should see the Add New link.
Once you’ve found it, go ahead and click on it! This should bring you to the event editor.
The event editor hopefully won’t contain too many surprises: it is intentionally almost identical – at least at first glance – to the regular page and post editor used by WordPress itself.
Just as with a page or post, you can add a title and description to your event. The expected controls for saving it as a draft or publishing it are present, too:
Event Time
Of course, events have specific bits of information associated with them that most pages and posts don’t require – start and end dates, for instance, not to mention venues and organizers.
Fields to set all of these things can be found below the description editor, in an area called the events meta box:
Let’s look at each of the settings in this area in turn. First, the date and time fields.
- The Start/End – this is simply when the event starts and finishes. Clicking into either date field will pop up a date picker, where you may select your desired dates from a calendar. Event start and end times may be selected from a drop-down menu, or you may enter your dates and times manually if you prefer. If you already checked the All Day Event box you will not be able to specify a time for your event
- The All Day Event checkbox is useful when the event is taking place on a particular date (or dates) – but you don’t really know when, or else feel that it is good enough to say it takes place “all day” without being more specific
The above covers creating a singular, non-recurring event. If you need help creating a Pro recurring event, you’ll want to read through our walkthrough tutorial on recurring events.
Event Venue
If this is your first time using The Events Calendar, you’ll see this list of fields for creating your first event venue. If you’ve created a venue for a previous event, you’ll have the option of selecting an existing venue from a drop-down menu (you may also type into the search box to narrow your options). Entering a new venue name and selecting the Create option from the menu options will display the new venue form fields below, allowing you to create a new venue for your event.
It’s also worth noting that you don’t need to create (or use) a venue. If you prefer not to specify a venue, simply move on to the next section.
Provide a name for the venue and any optional address details – if you like – a contact phone number and website. The last two checkboxes control whether a map should be shown to visitors and/or a link to a map should be displayed.
If your event is happening a little off the beaten path and there isn’t a mappable address, you can use latitude and longitude instead. To do this, leave the venue without an address. After you’ve created the event, go to Events > Venues and edit the Venue in question. You’ll see an option there for adding coordinates.
Organizers
Similar to the venue details, you can select any pre-existing organizer details that you have already entered. Also – just as with the venue details – this area is completely optional.
You do not need to provide organizer details and, if you do, you need only provide as much information as you want to. With The Events Calendar 3.11+, you can add multiple organizers to an event. Keep in mind that if you opt for multiple organizers, any organizer meta (like the phone number or email) will not show on the frontend-only the organizer names will be listed.
Event Website
The next section in the New Event Admin lets you (again, optionally) provide an event website:
Taxonomies
Just like regular WordPress posts you can tag events. These tags are in fact the very same tags used by WordPress itself.
This is a really useful feature: let’s say you have some blog posts about the laws of physics and are also promoting a group of events – lectures, perhaps – about the same thing. You can tag both with a suitable term like Physics and help visitors to the website find not only physics-related posts but events, too!
Besides tags, you can also categorize events:
It is worth emphasizing, though, that these are not the same family of categories as used in posts. They definitely have a very similar (in fact, identical) user interface to regular post categories – but they are in fact a distinct family of categories.
In other words, if you happen to have an existing category you use for blog posts, you should not expect it to appear in the list of event categories – and if it does, well, it just happens to share the same name (but isn’t actually the same).
Event Options
Usually found close to the tag and event category meta boxes, you can find the Event Options:
- Sometimes you want to be able to link to an event post (by email, or directly via a menu) but would prefer it isn’t included in the main event views – checking the Hide from Event Listings box accomplishes just that
- You might also happen to have a whole load of events taking place on the same day … naturally, that can cause some problems in month view – and so, at least by default, no more than 3 events per day are shown in that view – selecting Sticky in Month View helps you to ensure that this event is one of the ones that do show. The question mark’s help text reads, “When events are sticky in month view, they’ll display first in the list of events shown within a given day block.”
- The Feature Event option allows you to designate your most important events for extra emphasis on your pages. Featured events will be highlighted in event views, archives, and widgets, making it a great choice for special engagements that you’d like to have front and center.
Event Status
Usually found in the right sidebar directly under Event Options is the Event Status option. You can choose to select from one of the following options:
- Scheduled– Will list if the event is Scheduled
- Canceled– Will display the word Canceled at the top of your event page; you can opt to include a reason if you prefer.
- Postponed– Displays a Postponed label on your event; can include a reason if you’d like.